> ## Documentation Index
> Fetch the complete documentation index at: https://docs.linkutm.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Team collaboration

> Invite members, assign roles, configure notifications.

You can invite anyone to your workspace. Each person gets a role that controls what they can view and edit. Members manage their own notification preferences per workspace and can be removed at any time by the owner.

## Roles

| Role       | What they can do                                                                                                                                             |
| ---------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------ |
| **Owner**  | Full access to everything, including billing and deleting the workspace. The person who created the workspace. Cannot be removed or have their role changed. |
| **Admin**  | Full access except billing and deleting the workspace. Everything else an owner can do.                                                                      |
| **Member** | Default role when invited. Can create and edit links, manage folders, tags, and templates.                                                                   |
| **Viewer** | Read-only access. Can view links and analytics but cannot create or edit.                                                                                    |

## How to invite

<Steps>
  <Step title="Open Members">
    Sidebar → **Settings** → **Members** (or **Team**).
  </Step>

  <Step title="Send invite">
    Enter their email and select a role. The invite is sent by email and expires after 7 days.

    <Warning>
      The invite is tied to the email it was sent to. The person must sign in with that exact email address to accept it.
    </Warning>
  </Step>

  <Step title="Manage pending invites">
    Resend to reset the 7-day expiry, or cancel to remove the invite.
  </Step>
</Steps>

<Frame>
  <img src="https://mintcdn.com/utm-e577acb5/_OFWyAVC_YtnhKc0/images/teammanagement.png?fit=max&auto=format&n=_OFWyAVC_YtnhKc0&q=85&s=f8915fffb3a824ccc948a400d07948bc" alt="Team Members page - invite form, member list with roles (Owner/Admin/Member/Viewer), and Roles and Permissions table" width="1920" height="991" data-path="images/teammanagement.png" />
</Frame>

## How to accept an invite

The invitee clicks the link in the email. They sign in (or create an account with the same email) and confirm.

## Removing members

<Steps>
  <Step title="Open Members and find the member">
    The owner and admin can remove any member except themselves.
  </Step>

  <Step title="Confirm">
    The member loses access immediately. Links they created stay in the workspace.
  </Step>
</Steps>

## Per-member notifications

Each member controls what triggers an email notification for them:

| Notification     | When you get it                                                     |
| ---------------- | ------------------------------------------------------------------- |
| New link created | A teammate creates a link in this workspace                         |
| Click milestones | Your link hits 100, 500, 1k, 5k, 10k, 50k, 100k, 500k, or 1M clicks |
| Team changes     | A member joins, leaves, or has their role changed                   |
| Weekly report    | Weekly digest of workspace activity                                 |

<Frame>
  <img src="https://mintcdn.com/utm-e577acb5/_OFWyAVC_YtnhKc0/images/notificationsettings.png?fit=max&auto=format&n=_OFWyAVC_YtnhKc0&q=85&s=5273c239b2ed36a885157210b69e6c43" alt="Notification settings - Short links, Link alerts, and Team members sections each with ON/OFF toggles per event type" width="1920" height="991" data-path="images/notificationsettings.png" />
</Frame>

## Account-level notifications

Under **Account → Notifications**, each user has separate settings for system-wide events: domain updates, link expiry, billing alerts, and security alerts.

## Real-world example

Agency client team:

```text theme={null}
Workspace: Client: Globex
Members:
- jane@acme-agency.com  - owner   (account manager)
- kim@acme-agency.com   - member  (campaign analyst)
- nick@acme-agency.com  - member  (designer)
```

Jane gets all notifications. Kim gets click milestones and weekly report. Nick disables everything except weekly report.

## Common mistakes

<AccordionGroup>
  <Accordion title="Inviting beyond the member limit">
    Each workspace has a maximum number of members. New invites are blocked once the workspace is at capacity.
  </Accordion>

  <Accordion title="Re-inviting an existing member">
    You cannot invite someone who is already a member. Change their role directly from the Members page instead.
  </Accordion>

  <Accordion title="Trying to remove the owner">
    The owner cannot be removed from their own workspace.
  </Accordion>
</AccordionGroup>

## Edge cases

<Note>
  **Invite expiry.** Invites expire after 7 days. Resend the invite from the Members page to generate a new one.
</Note>

<Note>
  **Email matching.** Invites match the exact email address sent. If the person signs in with a different address, the invite will not connect.
</Note>

<Note>
  **Lowering the member limit.** If a workspace's member limit drops below the current count, existing members keep access. The new limit only blocks new invites until headcount comes down.
</Note>